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A tidy office makes for a tidy mind, it can help you be productive and organized. I speak from experience, many years ago I would
'dump' all sorts on my desk - paper, books, coffee cups, pens, files, I
could go on but I think you probably get the picture. There are three files, the top file for important/urgent stuff, the dump file for unimportant/un-urgent stuff, and the transient file for everything in between. From these three files, after I've finished with the correspondence, I either archive it or throw it away. Never keep it just for the sake of it. |
I also keep a to-do list, this I find invaluable. As I receive correspondence or find a new job I add it to my to-do list and categorize the item from one to nine, one for the highest priority and nine for the lowest. On a weekly basis I diarize my jobs ensuring that all high priority items are
As jobs are completed from the diary I tick them off, this gives me an easy-to-view progress report, I also cross off the item on my to-do list. On a weekly basis I re-write the to-do list and add entries to the following week in the diary, including items not completed from the previous week. This ensures that uncompleted jobs are not forgotten and important, high priority, jobs are completed first. Of course really urgent jobs can override all my excellent planning but if that happens I forward entries effected into the next week. I can't say that the system is fool proof but it has
helped me and could help you achieve much more than you are now.
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